Google Shared Drives: A Game-Changer for Librarians

Are you looking for an efficient way to manage and share the library’s digital resources with your team? Look no further! Today, we bring you a comprehensive guide on Google Shared Drives. Google Shared Drives is a fantastic alternative to My Drive, offering a range of benefits just perfect for managing your library’s digital assets.

What is Google Shared Drives?

Google Shared Drives is a cloud-based storage solution, designed for organizations and teams to collaboratively store, share, and manage files. Unlike My Drive, shared drives provide a centralized location for storing and sharing files without losing access and control of those files when a team member leaves the organization.

Why use Google Shared Drives over My Drive?

  1. Centralized storage: Google Shared Drives enables librarians to create a shared space for digital resources, making it easier to collaborate and manage files. 
  2. Access control: Administrators can manage file and folder access based on team members’ roles and responsibilities, ensuring the right people have access to the appropriate resources. 
  3. Simplified file management: Google Shared Drives offers a clear file hierarchy, allowing for easy organization and searchability.
  4. Seamless collaboration: Team members can easily work on files together in real-time, with changes automatically saved to the shared drive.

Getting Started with Google Shared Drives

Let’s dive into the step-by-step guide on how to create and use Google Shared Drives. 

Step 1: Accessing Google Shared Drives

  1. Sign in to your Google Workspace account. 
  2. Open your Google Drive. 
  3. On the left panel, you’ll see “Shared drives.” Click on it to open the Shared Drives page.

Step 2: Creating a Shared Drive

  1. In the Shared Drives page, click the “+ New” button. 
  2. Enter a name for your shared drive, and click the “Create” button.

Step 3: Adding Members to Shared Drives

  1. Open the shared drive you just created.
  2. Click on the name of the drive to reveal the dropdown menu. 
  3. Choose “Manage members”. 
  4. Enter the email addresses of your colleagues you’d like to add. 
  5. Choose their access level (Viewer, Commenter, or Contributor). 
  6. Click on the “Send” button.

Step 4: Uploading and Managing Files

  1. In your newly-created shared drive, click on the “+ New” button to upload files or create new Google Docs, Sheets, or Slides. 
  2. Create folders to assist in organizing your resources. 
  3. Use the search bar to find specific files and folders quickly.

Additional Resources & Troubleshooting

Google Shared Drives Help Center: Access the official Google Shared Drives help center articles for detailed information and support.

Related Posts

Small start-up business owners using computers and phones at work, freelancers, salespeople, checkin

How Airtable Can Revolutionize Organization for Small Business Owners

Small business owners wear many hats – marketing, selling, and administrating the business takes up most of their time. With limited resources, staying organized can become a challenge. Fortunately, there are now solutions that help small business owners stay on top of their game without the need for technical expertise or coding skills. One such solution is Airtable.

Read More
Time management concept

Efficient Time Management Tips for Design Businesses

Running a business in the design industry involves an array of tasks and responsibilities. From managing projects to meeting deadlines and communicating with clients, it can be challenging to keep up with everything. Thus, mastering time management is crucial to ensure all tasks are completed efficiently and on time. In this blog post, we will provide you with some of the best time management tips to help you keep track of your projects, meet your deadlines, and have more time for personal life.

Read More

Get in Touch

I am excited to connect with you and discuss any potential projects or collaborations. As a digital designer, I am always looking for new opportunities to use my skills and creativity.

Phone Number

917.603.1768

E-Mail Address

joe@joesplace.net